Document solutions to make your legal team soar

Document Discovery

The General Data Protection Regulation (GDPR) comes into full force in May, 2018 and stipulates new minimum requirements with which any documented personal information must comply, for the protection of all EU citizens. Lawyers hold scans of clients’ ID documents for various purposes including compliance with anti-money laundering legislation.

These documents are often scanned, saved as image-only files of mixed quality and finally stored in the law firm’s chosen document management system or on a shared disk drive. In any law firm, thousands of documents exist containing sensitive personal information.

While there are several operational challenges to address before the May 2018 deadline, two are particularly crucial; Data Subject Access Requests (DSAR) and accidental data leaks:

  • Imagine if you had no insight into a quarter of your information and were unable to respond to a DSAR. It is likely that at least some of this data is unsearchable, or “dark”, meaning that most companies can’t locate up to 20 to 30 percent of data they possess.
  • Should personal information ever wind up in the wrong hands, the outcome would be at best embarrassing, at worst commercial suicide, or an unlawful breach of the GDPR.

Will your firm be ready for GDPR; will you be able to prevent data disclosure and identify all personal information to respond to a DSAR?

How We Can Help

We can implement contentCrawler from Docscorp that quickly scans image files and image-only PDFs in your Document Management System or on your shared disk drives, “reads” the content using optical character recognition and converts the files into text-searchable PDF format, which makes searches more effective. Having illuminated the dark data, contentCrawler also has the ability to compress these files for more efficient storage.

Why DocsCorp & Peregrine Cloud?

In 2015, over 50% of the UK’s Top 100 law firms were using DocsCorp’s suite of applications to manage their document production and distribution processes. They are continuing to make significant gains in other markets including North America and Europe.

We are confident these figures serve to highlight that DocsCorp provide one of the leading global solutions for your document comparison and cleaning requirements.

Combined with our 20 years of experience in delivering software solutions for law firms, as partners together, we offer document OCR and compression solutions to facilitate document discovery.

Benefits of our Document Discovery solutions

Reduce Non-Compliance Risks

Ensure you can meet GDPR requirements

Make Documents Searchable

Peace of mind with an integrated analysis, processing and reporting framework

Process Your Documents

Works with your existing DMS and shared disk drives

Fast Processing

Peace of mind with an integrated analysis, processing and reporting framework

Improve Scanner Performance

Move OCR processing into back-office processing to improve scanner speeds

Reduce File Sizes

Compresses documents as it processed, to reduce file sizes of the documents

What Our Clients Say

“Peregrine Cloud were exactly what we needed – they went above and beyond to ensure that everything went live on time and on budget and their support since implementation has been invaluable.”

Jon Gilligan - GQ Employment Law LLP

“I founded my firm over three years ago and I felt it was time to upgrade my IT systems. I believe the right technology can significantly improve a law firm’s efficiency and capabilities. Tony Foy helped me understand the right products and completed the implementation and integration, which was smooth and effective. He has a great deal of knowledge and experience which helped me understand how technology could really take my business to the level I wanted it to and it has. Tony is also a pleasure to deal with.”

Sangita Sangar

“Peregrine Cloud assisted us with the deployment and support of our users during our NetDocuments rollout. This was a particularly busy time so their expertise and knowledge of the legal industry were invaluable not to mention their experience of NetDocuments which, at the time, was difficult to find as we were the first large UK firm to adopt the system. There is no doubt they played a significant part in ensuring the rollout went smoothly and I have since recommended their services to other firms who have adopted NetDocuments.”

“Both the training and the support from Peregrine Cloud has been first class. Our users are fee-earners, so time is generally of the essence, and they also have differing levels of computer skills. However, Peregrine Cloud respond both quickly and tremendously patiently. Even when it isn’t something specifically related to the software, such as opening two spread-sheets on 2 different screens, they go into problem-solving mode and work with us to find a solution. I really feel they go above and beyond.”

constantinecannon

“The selection process and implementation was extremely well executed and supported by NetDocuments and Peregrine Cloud, a NetDocuments Certified Channel Partner.

We are pleased with the professionalism and product knowledge they provided and the end result was a very smooth transition away from our on-premises system.”

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Cost

Get in touch for a free initial consultation. After this we will plan a complete solution in line with your business requirements.

This will include any needs we have identified for document discovery solutions.
We will base our costs on a project-based fee. This will include all installation, setup and training for your new software.

To find out what your document discovery project would cost, contact us today.

Get Document Discovery Advice

To learn more about our document discovery solutions, get in touch with us today.

We will help you find the best solution for your business.

Monday to Friday : 9.00AM to 17.30PM
Saturday/Sunday and UK Bank Holidays: Closed