Document Discovery
The General Data Protection Regulation (GDPR) came into full force in May 2018. It stipulates new minimum requirements with which any documented personal information must comply, for the protection of all EU citizens. Lawyers hold scans of clients’ ID documents for various purposes including compliance with anti-money laundering legislation.
These documents are often scanned, saved as image-only files of mixed quality and finally stored in the law firm’s chosen document management system or on a shared disk drive. In any law firm, thousands of documents exist containing sensitive personal information.
While there are several operational challenges to be addressed to comply with GDPR, two are particularly crucial; Data Subject Access Requests (DSAR) and accidental data leaks:
- Imagine if you had no insight into a quarter of your information and were unable to respond to a DSAR. It is likely that at least some of this data is unsearchable, or “dark”, and it is estimated that most companies can’t locate up to 20 to 30 percent of data they possess.
- Should personal information ever end up in the wrong hands, the outcome would be at best embarrassing, at worst commercial suicide, or an unlawful breach of the GDPR.
Is your firm compliant with GDPR? Can you prevent inappropriate data disclosure? Can you identify all personal information to respond to a DSAR?
How We Can Help
We can implement contentCrawler from Docscorp that quickly scans image files and image-only PDFs in your Document Management System or on your shared disk drives, “reads” the content using optical character recognition and converts the files into text-searchable PDF format, which makes searches more effective. Having illuminated the dark data, contentCrawler also has the ability to compress these files for more efficient storage.
Why DocsCorp & Peregrine Cloud?
In 2015, over 50% of the UK’s Top 100 law firms were using DocsCorp’s suite of applications to manage their document production and distribution processes. They are continuing to make significant gains in other markets including North America and Europe.
We are confident these figures serve to highlight that DocsCorp provide one of the leading global solutions for your document comparison and cleaning requirements.
Combined with our 20 years of experience in delivering software solutions for law firms, as partners together, we offer document OCR and compression solutions to facilitate document discovery.
Benefits of our Document Discovery solutions
Reduce Non-Compliance Risks
Make Documents Searchable
Process Your Documents
Fast Processing
Improve Scanner Performance
Reduce File Sizes
What Our Clients Say
“Tony was a huge part of the implementation, and he was a big reason that it went smoothly because he was very attentive,” Doughty said. “I think our initial thoughts were correct in that Tony looks at it as a long-term relationship and not just getting this one out of the way as quickly as possible and moving on to the next one.”
“I have huge respect for his work and what he did,” Doughty continued. “He made the migration seamless, and we haven’t missed a beat because of him.”
Nick Doughty IT Director, Magrath Sheldrick LLP
https://www.magrath.co.uk
“I would like to formally place on record our thanks for all of your hard work and professionalism. The platform you supported us on required significant technical expertise, adding new capability and resilience to the team. It will play a key role in our day-to-day operations going forward.”
Rothesay Life PLC https://www.rothesay.com/
“The collaboration with both Sicklaskiftet and Peregrine Cloud worked extremely well. The implementation was handled very professionally and ran very smoothly for everybody involved, also after the formal project closing where we at Hellström have received very prompt, proactive and competent attention.”
Annika Mattsson Financial Manager, Hellström Advokatbyrå KB, Stockholm
https://www.hellstromlaw.com
“The implementation from Peregrine Cloud went really well. They were very attentive, listening to our needs throughout and when there were changes to the requirements during the project, they happily made changes to accommodate our needs. The NetDocuments system is working well, performance is good and the collaboration we were looking for has been delivered. We’re very happy with the implementation project, which was delivered on-time and on-budget.”
Richard Devine Partner, Devine & Severova FZ-LLC, Dubai, UAE
https://www.devineseverova.com/
“In starting my firm, I wanted to start with the best systems, integrated together to ensure smooth operation and ease of use. Peregrine Cloud provided this and I was very pleased with their friendly, professional approach and flexibility during the implementation, tailoring the approach to suit my needs as the project progressed. I have used other Document Management Systems previously and I found the transition to NetDocuments was easy and straight-forward.”
Regina Cleary Principal, RMC Solicitors, Ireland
“Peregrine Cloud were exactly what we needed – they went above and beyond to ensure that everything went live on time and on budget and their support since implementation has been invaluable.”
Jon Gilligan Partner, GQ Littler
https://www.gqlittler.com/
“I founded my firm over three years ago and I felt it was time to upgrade my IT systems. I believe the right technology can significantly improve a law firm’s efficiency and capabilities. Tony Foy helped me understand the right products and completed the implementation and integration, which was smooth and effective. He has a great deal of knowledge and experience which helped me understand how technology could really take my business to the level I wanted it to and it has. Tony is also a pleasure to deal with.”
Sangita Sangar Partner, AviGhna
https://www.avighna.co.uk/
“Peregrine Cloud assisted us with the deployment and support of our users during our NetDocuments rollout. This was a particularly busy time so their expertise and knowledge of the legal industry were invaluable not to mention their experience of NetDocuments which, at the time, was difficult to find as we were the first large UK firm to adopt the system. There is no doubt they played a significant part in ensuring the rollout went smoothly and I have since recommended their services to other firms who have adopted NetDocuments.”
Neil Davison IT Director, Farrer & Co
“Both the training and the support from Peregrine Cloud has been first class. Our users are fee-earners, so time is generally of the essence, and they also have differing levels of computer skills. However, Peregrine Cloud respond both quickly and tremendously patiently. Even when it isn’t something specifically related to the software, such as opening two spread-sheets on 2 different screens, they go into problem-solving mode and work with us to find a solution. I really feel they go above and beyond.”
Sara Vickery Practice Co-ordinator, Constantine Cannon
“The selection process and implementation was extremely well executed and supported by NetDocuments and Peregrine Cloud, a NetDocuments Certified Channel Partner.
We are pleased with the professionalism and product knowledge they provided and the end result was a very smooth transition away from our on-premises system.”
Joanne Evans IT Manager, Pitmans
Cost
Get in touch for a free initial consultation. After this we will plan a complete solution in line with your business requirements.
This will include any needs we have identified for document discovery solutions.
We will base our costs on a project-based fee. This will include all installation, setup and training for your new software.
To find out what your document discovery project would cost, contact us today.
Get Document Discovery Advice
We will help you find the best solution for your business.