The General Data Protection Regulation (GDPR) came into full force in May 2018. It stipulates new minimum requirements with which any documented personal information must comply, for the protection of all EU citizens. Lawyers hold scans of clients’ ID documents for various purposes including compliance with anti-money laundering legislation.
These documents are often scanned, saved as image-only files of mixed quality and finally stored in the law firm’s chosen document management system or on a shared disk drive. In any law firm, thousands of documents exist containing sensitive personal information.
While there are several operational challenges to be addressed to comply with GDPR, two are particularly crucial; Data Subject Access Requests (DSAR) and accidental data leaks:
- Imagine if you had no insight into a quarter of your information and were unable to respond to a DSAR. It is likely that at least some of this data is unsearchable, or “dark”, and it is estimated that most companies can’t locate up to 20 to 30 percent of data they possess.
- Should personal information ever end up in the wrong hands, the outcome would be at best embarrassing, at worst commercial suicide, or an unlawful breach of the GDPR.
Is your firm compliant with GDPR? Can you prevent inappropriate data disclosure? Can you identify all personal information to respond to a DSAR?
How We Can Help
We can implement contentCrawler from Docscorp that quickly scans image files and image-only PDFs in your Document Management System or on your shared disk drives, “reads” the content using optical character recognition and converts the files into text-searchable PDF format, which makes searches more effective. Having illuminated the dark data, contentCrawler also has the ability to compress these files for more efficient storage.
Why DocsCorp & Peregrine Cloud?
In 2015, over 50% of the UK’s Top 100 law firms were using DocsCorp’s suite of applications to manage their document production and distribution processes. They are continuing to make significant gains in other markets including North America and Europe.
We are confident these figures serve to highlight that DocsCorp provide one of the leading global solutions for your document comparison and cleaning requirements.
Combined with our 20 years of experience in delivering software solutions for law firms, as partners together, we offer document OCR and compression solutions to facilitate document discovery.
Benefits of our Document Discovery solutions
Reduce Non-Compliance Risks
Make Documents Searchable
Process Your Documents
Improve Scanner Performance
Reduce File Sizes
What Our Clients Say
Get in touch for a free initial consultation. After this we will plan a complete solution in line with your business requirements.
This will include any needs we have identified for document discovery solutions.
We will base our costs on a project-based fee. This will include all installation, setup and training for your new software.
To find out what your document discovery project would cost, contact us today.
Get Document Discovery Advice
We will help you find the best solution for your business.